The Department of Labour of the South Africa government provides a number of forms to accommodate a wide variety of civil society needs. For instance, it’s starting from the form you use for matters related to the Basic Conditions of Employment to the form for addressing your Unemployment Insurance Fund.
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Actually, the mission of the Department of Labour is to regulate the South African labour market for a sustainable economy through:
- Appropriate legislation and regulations;
- Inspection, compliance monitoring, and enforcement;
- Protection of human rights;
- Provision of employment services;
- Promotion of equity;
- Social and income protection; and
- Social dialogue.
Furthermore, the Department plays a significant role in reducing unemployment, poverty and inequality through a set of policies and programmes developed in consultation with social partners.
Below, let’s take a look at the eight different South Africa Department of Labour forms.
1. Basic Conditions of Employment Forms
The Basic Conditions of Employment Act (BCEA) provides a basic guideline on BCEA regulations relating to:
- Working times
- Payment
- Leave
- Deductions
- Notice periods
- Administration
- Prohibition of victimisation and exploitation
For some matters as mentioned above, both workers and employers will need certain forms to take care of their needs. The South Africa Department of Labor forms that fall into this category include:
- Summary of the Act
- Wages Register
- Attendance Register
- Pay Slip
- Certificate of Service for Domestic Workers
- Application for a Permit to Employ Children in the Performing Arts
- Domestic Worker Employment Contract
- Taxi Workers Attendance Register
- Taxi Workers Certificate of Service
- Taxi Workers Pay Slip
2. Compensation for Occupational Injuries and Diseases
The Compensation for Occupational Injuries and Diseases provides compensation for disablement caused by occupational injuries or diseases sustained or contracted by employees in the course of their employment, or for death resulting from such injuries or diseases.
In order to claim it, you’ll need to fill in several South Africa Department of Labour forms, such as:
- Return of Earnings
- Application for Change of Nature of Business
- Application for Deregistration of Business
- Compensation Fund
- First Medical Report in Respect of a Work-Related Upper Limb Disorder
- Request for Opening a Claim
- Remuneration Difference
3. Employment Equity
The Employment Equity Act is the law that promotes equity in the workplace, ensures that all employees receive equal opportunities and that employees are treated fairly by their employers. The law protects you from unfair treatment and any form of discrimination.
However, if anything happens, employees can file a claim by filling in the following South Africa Department of Labor forms:
- EEA 1 (Employment Equity Declaration by Worker)
- EEA 2 (Employment Equity Report)
- EEA 3 (Summary of the Employment Equity Act 55 of 1998)
- EEA 4 (Income Differential Statement)
- EEA 5 (Written Undertaking)
- EEA 6 (Compliance Order)
- EEA 7 (Director-General Review Assessment Form)
- EEA 8 (Demographic Data)
- EEA 9 (Occupational Levels)
- EEA 10 (Annual Financial Report)
- EEA 11 (Application for an Employment Equity Report)
- EEA 12 (Template for Reporting on Analysis)
- EEA 13 (Employment Equity Plan)
- EEA 14 (Director-General Notification Form)
4. Labour Relations
It is the law that regulates the relationship between employers, employees and trade unions in the Republic of South Africa. You can find various forms regarding this matter, for example:
- 14 (Notice of Objection to Arbitration by Same Commissioner)
- 15 (Application to Appoint Senior Commissioner to Arbitrate)
- 6 (Council Applies to Renew Accreditation)
- 7 (Private Agency Applies to Renew Accreditation)
- LRA 3.1 (Conscientious Objector Request for Payment of Agency Fees to Department of Labour)
- LRA 3.11 (Amalgamating Bargaining Council Applies for Registration)
- LRA 3.12
- LRA 3.13
- LRA 3.14 (Trade Union Applies for Establishment of a Statutory Council)
- LRA 3.15 (Employer’s Organisation Applies for Establishment of a Statutory Council)
- LRA 3.17 (Submission of Collective Agreement of Statutory Council to Minister for Promulgation as a Determination)
- LRA 3.18 (Statutory Council Requests Minister to Amend or Extend Period of Determination)
- LRA 3.19 (Statutory Council Applies to Register as a Bargaining Council)
- LRA 3.2 (List of Deductions from Conscientious Objectors Wages)
- LRA 3.20 (Council Submits Particulars of Representativeness of Its Registered Scope)
- LRA 3.20B (Council Submits Particulars of Representativeness of Its Registered Scope)
- LRA 3.22 (Council Applies for Variation of Scope of Registration)
- LRA 3.23
- LRA 3.3 (Application for Registration of a Bargaining Council)
- LRA 3.5 (Bargaining Council Requests Extension of Collective Agreement to Non-Parties)
- LRA 3.6 (Request to Extend Period of, or Renew, Collective Agreement Extended to Non-Parties)
- LRA 3.7 (Bargaining Council Requests Cancellation of Notice Extending Collective Agreement to Non-Parties)
- LRA 3.8 (Council Requests Appointment of Designated Agent)
- LRA 4.1
- LRA 4.2
- LRA 4.3
- LRA 4.4 (Notice to NEDLAC About Possible Protest Action)
- LRA 4.5 (Notice to NEDLAC of Intention to Proceed with Protest Action)
- LRA 4.7
- LRA 4.8
- LRA 6.1 (Registration of a Trade Union)
5. Occupational Health and Safety
The aim of the OHS Act is to provide for the safety and health of persons at work and in connection with the use of plant and machinery. The Act governs the health and safety of the diverse industry of South Africa. There are several forms regarding this Act, including:
- Occupational Health and Safety Act (OHS Act)
- Occupational Health and Safety Amended Act, No. 181 of 1993
6. Service Delivery
“Service delivery” is a common phrase in South Africa used to describe the distribution of basic resources citizens depend on like water, electricity, sanitation infrastructure, land, and housing.
Regarding this matter, there is only one form available. In particular, it can be used for PEA registration.
7. Skills Development Act
The Skills Development Act 97 of 1998 intends to:
- Provide an institutional framework to devise and implement national, sector and workplace strategies to develop and improve the skills of the South African workforce;
- Provide for and regulate employment services;
- Provide for matters connected therewith.
To make this happen, several South Africa Department of Labor forms are available, such as the Job Seeker Form and the Learnership Agreement.
8. Unemployment Insurance Fund
When your employer terminates your service, you can apply to the Unemployment Insurance Fund (UIF) for benefits. In order to claim the benefits, you must fill in several South Africa Department of Labour forms including:
- UI 6A (Declaration to Confirm Unemployment Status)
- UI 49 (Application for Issue of Duplicate Cheque)
- UI 12 (Appeal to RAC)
- UI 19 (Employers’ Declarations)
- UI 2.9 (Parental Benefits)
- UI 2.7 (Remuneration Whilst in Employment)
- UI 2.8 (Authorisation Pay Benefits into Banking Account)
- UI 2.9 (Payment of Parental Benefits Terms of Regulations)
- UI 2.1 (Application for Unemployment Benefits)
- UI 2.2 (Application for Illness Benefits)
- UI 2.3 (Application for Maternity Benefits)
- UI 2.4 (Application for Adoption Benefits)
- UI 2.5 (Dependants Benefits Surviving Spouse)
- UI 2.6 (Dependants Benefits Other than Spouse)
- UI 3 (Continuation of Payment for Illness)
- UI 4 (Continuation of Payments for Maternity Benefits)
- UI 4.9 (Re-Issue of Payment)
- UI 5 (Continuation of Payments for Adoption Benefits)
- UI 5.3 (Payments to Dependants)
- UI 6A (Confirmation of Unemployment Status)
- UI 7 (Payment Advice)
UI 8 (Application for Registration as an Employer) - UI 8D