FAST Mobility Group: Administration Assistant in Western Cape

FAST. Mobility Group

Company Overview:

FAST. Mobility Group is South Africa’s premier dealership for a wide range of motorcycles including KTM, GasGas, Husqvarna, Polaris, Linhai, MV Agusta, and Harley-Davidson. Located in Paarden Eiland, Western Cape, we pride ourselves on being the top destination for both on-road and off-road enthusiasts. Our comprehensive range of new and used motorcycles caters to every rider’s preference. Additionally, our full workshop ensures that our customers’ rides stay in peak condition through expert maintenance and repairs. At FAST., we offer a complete dealership experience under one roof, making us the ultimate destination for motorcycle enthusiasts in South Africa.

Job Positions: Administration Assistant

Location: Western Cape – Paarden Eiland

Reference Number: Available upon application

The Administration Assistant role at FAST. Mobility Group plays a crucial part in ensuring the smooth operation of various administrative tasks within the dealership. This position requires a combination of organizational skills, attention to detail, and proficiency in office procedures to support the efficient functioning of the administrative department. Let’s delve deeper into the responsibilities and key aspects of this profession:

1. Financial Administration:

• Creating and reconciling creditors and debtors accounts: This involves managing financial transactions, ensuring accuracy in records, and facilitating timely payments.
• Sending outstanding statements and following up on payments: Maintaining communication with clients/customers regarding outstanding invoices and ensuring timely resolution of payment issues.

2. Inventory Management:

• Processing creditors’ invoices and managing stock: Handling the administrative aspects of inventory management, including invoice processing and stock updates in the system.
• Liaising with workshop and spares staff: Coordinating with different departments to ensure efficient stock management and timely availability of inventory.

3. Documentation and Compliance:

• Assisting in creating deal files for finance deals: Supporting the administrative process for financing transactions, including organizing and maintaining deal files.
• Documentation for license, registration, and certification: Facilitating the paperwork required for vehicle licensing, registration, and compliance with regulatory requirements.

4. General Administrative Support:

• Assisting the Administration Manager: Providing support to the Administration Manager in various administrative tasks, including data entry, filing, and correspondence.
• Reporting to management: Communicating updates and progress to the Administration Manager and directors, ensuring transparency and accountability.

Qualifications and Skills:

• Advanced knowledge of MS Office applications, particularly Excel: Proficiency in using spreadsheet software for data management and analysis.
• Experience in office coordination and administration: A minimum of 2 years’ experience in a similar administrative role, demonstrating competence in organizational tasks.
• Language proficiency: Fluency in both English and Afrikaans to effectively communicate with internal and external stakeholders.

Benefits of the Role:

• Competitive salary: A competitive salary range is offered, reflecting the candidate’s experience and qualifications.
• Permanent, full-time position: The role provides stability and opportunities for long-term career growth within the company.
• Exposure to the motorcycle industry: Working in a dynamic industry with a leading dealership offers insights into the world of motorcycles and opportunities for personal and Administration Assistant role at FAST. Mobility Group is an integral part of the dealership’s operations, requiring a blend of financial acumen, organizational skills, and administrative proficiency. It offers a rewarding opportunity to contribute to the efficient functioning of the administrative department while being part of a dynamic and exciting industry.

Benefits:

• Competitive salary range: Between R8000.00 – R10 000.00 per month, depending on experience.
• Permanent, full-time position with opportunities for growth within the company.
• Opportunity to work in a dynamic and exciting industry with a leading motorcycle dealership in South Africa.

Eligibility:

• Advanced knowledge of MS Office applications, particularly Excel.
• Minimum of 2 years’ experience in office coordination and administration.
• Fluency in English and Afrikaans.

Requirements:

• Create creditors and reconcile creditors’ accounts at least 10 days prior to an account being due.
• Generate debtors if required and reconcile all debtors’ accounts at least 10 days before month-end.
• Responsible for sending outstanding statements to debtors before month-end and follow up on outstanding payments.
• Process creditors’ invoices and load stock into the system.
• Liaise with workshop and spares staff to ensure invoiced stock has arrived and can be processed.
• Process credit notes once approved by management.
• Assist the Admin Manager in creating deal files for finance deals.
• Aid in documentation and submission for license and registration, as well as SAMAR certificates for all bikes where required, for finance as well as cash deals.
• Perform general admin duties as assigned by the Administration Manager.

How to Apply:

Interested candidates should submit their applications online through our website’s careers page. Please ensure to attach your updated resume/CV along with a cover letter outlining your relevant experience and why you are the ideal candidate for this position.

Closing Date: If you have not heard back within 2 weeks, please consider your application unsuccessful.

Official Contact:

Website: FAST. Mobility Group Careers Page

Address: Paarden Eiland, Western Cape, South Africa

Phone: (011) 867 0092 / (011) 867 5941

Join us at FAST. Mobility Group and embark on an exciting career journey in the world of motorcycles!