INFOLED Vacancies: Administrative Assistant in Western Cape

Recruiter/Employer:
INFOLED is a pioneering Energy Solutions Company based in Cape Town, South Africa. Established in 2012, INFOLED has swiftly emerged as a leader in the energy consulting services industry. With over 15 years of experience, INFOLED specializes in Energy Conservation, Solar PV, Battery Storage, and Smart metering. Our company is dedicated to delivering innovative solutions to our clients, which include major multinational corporations in various sectors such as retail, FMCG, commercial, and industrial.

Job Position:
Administrative Assistant

Location:
Montague Gardens, Cape Town, Western Cape, South Africa

Ref Number:
INFOLED-AA-0324

The role of Administrative Assistant is a vital position within organizations across various industries. Administrative assistants play a crucial role in ensuring the smooth and efficient operation of an office or department by providing administrative support to managers, executives, and teams. Here’s an in-depth look at the profession in general:

1. Administrative Support: Administrative assistants are responsible for performing a wide range of administrative tasks to support the daily operations of an organization. This may include answering phones, managing calendars, scheduling appointments and meetings, handling correspondence, and maintaining filing systems.

2. Communication: Effective communication is a key aspect of the administrative assistant role. Administrative assistants often serve as the first point of contact for internal and external stakeholders, including clients, customers, and vendors. They must possess strong verbal and written communication skills to interact professionally and effectively with individuals at all levels of the organization.

3. Organization and Time Management: Administrative assistants are typically tasked with managing multiple priorities and deadlines simultaneously. They must possess excellent organizational and time management skills to prioritize tasks, meet deadlines, and ensure that operations run smoothly. This may involve coordinating travel arrangements, organizing meetings and events, and managing office supplies and equipment.

4. Technology Proficiency: In today’s digital age, proficiency with technology is essential for administrative assistants. They must be familiar with a variety of software applications, including word processing, spreadsheet, and presentation software. Additionally, proficiency in specialized software such as accounting or customer relationship management (CRM) systems may be required, depending on the specific needs of the organization.

5. Problem-Solving: Administrative assistants often encounter various challenges and issues in the course of their work. They must possess strong problem-solving skills to identify solutions and address issues in a timely and efficient manner. This may involve troubleshooting technical issues, resolving scheduling conflicts, or finding alternative solutions to logistical problems.

6. Confidentiality: Administrative assistants frequently handle sensitive information, including confidential documents, employee records, and financial data. They must exercise discretion and maintain confidentiality at all times to protect the privacy and security of sensitive information.

7. Teamwork and Collaboration: Administrative assistants often work closely with other members of the organization, including executives, managers, and colleagues from different departments. They must possess strong teamwork and collaboration skills to effectively communicate and coordinate with others, both within and outside the organization.

8. Adaptability: The role of an administrative assistant is dynamic and may require flexibility to adapt to changing priorities and responsibilities. Administrative assistants must be adaptable and able to thrive in a fast-paced environment where unexpected challenges may arise.

Benefits:
Joining INFOLED as an Administrative Assistant offers numerous benefits:

• Competitive salary package commensurate with experience and qualifications.
• Opportunities for career growth and development within a dynamic and progressive company.
• Exposure to cutting-edge technologies in the renewable energy sector.
• Full-time employment with opportunities for overtime.
• Access to company events and team-building activities.
• Contributing to a sustainable future through involvement in renewable energy projects.

Eligibility:
To be eligible for the position of Administrative Assistant at INFOLED, candidates must meet the following minimum qualifications:

• A minimum of 2-3 years of relevant experience in administrative roles.
• Grade 12 or equivalent educational qualification.
• Proficiency in Pastel software.
• Computer literacy, including advanced skills in Excel.
• Possession of a valid driver’s license and own vehicle.
• Excellent organizational skills with a keen attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively within a diverse team.
• Commitment to honesty, trustworthiness, and professional integrity.
• Willingness and availability to work overtime as required.

Requirements:
Interested candidates are required to submit the following documents:

• A comprehensive curriculum vitae (CV) highlighting relevant experience and qualifications.
• A motivation letter detailing why you are interested in the position and why you believe you are the right fit for INFOLED.
• Salary expectation.

How to Apply:
To apply for the Administrative Assistant position at INFOLED, please send your CV, motivation letter, and salary expectation to vacancies@infoled.co.za. Please ensure to include the reference number INFOLED-AA-0324 in the subject line of your email.

Closing Date:
The deadline for submitting applications is not available.

Official Contact:
For further inquiries or information regarding the application process, please contact us at:

Email: vacancies@infoled.co.za
Phone: +27 21 551 3344
Address: Unit C5, Spearhead Business Park, c/o Montague Drive & Freedom Way, Montague Gardens, Cape Town, Western Cape 7441, South Africa.

About INFOLED:
INFOLED is a leading Energy Solutions Company specializing in Energy Conservation, Solar PV, Battery Storage, and Smart metering. With a focus on delivering sustainable and innovative energy solutions, INFOLED has been at the forefront of the renewable energy sector for over a decade. Our commitment to excellence and customer satisfaction has enabled us to build a strong reputation as a trusted partner in the industry.

For more information about INFOLED and our services, please visit our website at http://www.infoled.co.za.