Pulse: Procurement Clerk in Cape Town

Recruiter/Employer:

Pulse, a leading Human Resources Services company headquartered in Cape Town, Western Cape, South Africa, is currently seeking a dynamic individual to join our team as a Procurement Clerk. Pulse specializes in HR legal, disciplinary, health and safety, employment equity, induction, probation, performance, HR training, recruitment, skills development, HR admin, talent retention, and HR pulsing. With a commitment to excellence and a focus on employee experience, Pulse offers a stimulating work environment where innovation and growth are encouraged.

Pulse is a dynamic and forward-thinking Human Resources Services company headquartered in Cape Town, Western Cape, South Africa. Established in 2016, Pulse has quickly become a trusted partner for businesses across Africa, offering a comprehensive range of HR solutions aimed at enhancing employee experience, driving organizational performance, and fostering a positive workplace culture.

The company specializes in various aspects of human resources management, including HR legal, disciplinary procedures, health and safety compliance, employment equity, induction processes, probation management, performance evaluation, HR training, recruitment services, skills development programs, HR administration, talent retention strategies, and HR pulsing. This broad spectrum of services demonstrates Pulse’s commitment to providing holistic HR support to its clients, addressing their diverse needs and challenges in the ever-evolving business landscape.

Pulse is built on a foundation of strong family values and a culture of excellence, with a vision to grow into an innovative import and export business. Relationships are at the core of Pulse’s operations, as the company believes in treating every employee, supplier, and customer with respect and integrity. This ethos permeates throughout the organization, reflecting in its interactions both within the company and with external stakeholders.

As part of its commitment to innovation, Pulse launched Pulse on WhatsApp in 2023, a groundbreaking AI-powered HR chatbot designed to enhance the employee experience function in businesses. This tool leverages AI-driven micro engagements to generate proactive HR insights, enabling companies to make strategic decisions and optimize their HR processes effectively.

With a team of dedicated professionals and associates who are experts in their respective fields, Pulse is dedicated to delivering high-quality HR solutions tailored to the unique needs of each client. The company’s focus on continuous improvement, innovation, and client satisfaction sets it apart in the HR services industry, positioning it as a trusted partner for businesses seeking to optimize their human capital management practices and drive sustainable growth.

Pulse’s profile underscores its commitment to excellence, innovation, and building lasting relationships with clients, making it an exciting and rewarding place to work for individuals passionate about making a positive impact in the field of human resources.

Job Position: Procurement Clerk

Location: Cape Town, Western Cape, South Africa

Reference Number: PC2024

The role of a Procurement Clerk plays a critical function within an organization’s operations, particularly within the realm of supply chain management. Procurement Clerks are responsible for ensuring that the organization’s procurement processes run smoothly and efficiently, ultimately contributing to the overall success of the business. Here’s a more detailed overview of the profession:

1. Procurement Process Management: Procurement Clerks oversee various aspects of the procurement process, including sourcing suppliers, obtaining quotes, negotiating contracts, and processing purchase orders. They are responsible for ensuring that the organization obtains goods and services at the best possible value while adhering to quality standards and delivery requirements.
2. Supplier Relationship Management: Building and maintaining positive relationships with suppliers is a crucial aspect of the Procurement Clerk’s role. They communicate with suppliers on a regular basis to discuss pricing, terms, and delivery schedules, as well as to address any issues or concerns that may arise. Cultivating strong supplier relationships is essential for securing favorable terms and ensuring a reliable supply of goods and services.
3. Documentation and Record-Keeping: Procurement Clerks are responsible for maintaining accurate records of procurement transactions, including purchase orders, invoices, contracts, and correspondence with suppliers. They ensure that all documentation is properly filed and archived for future reference and audit purposes.
4. Compliance and Regulations: Procurement Clerks must ensure compliance with relevant laws, regulations, and organizational policies governing procurement practices. This includes adherence to ethical standards, procurement procedures, and financial controls to mitigate risks such as fraud, corruption, and conflicts of interest.
5. Data Analysis and Reporting: Procurement Clerks may be responsible for analyzing procurement data to identify cost-saving opportunities, track spending trends, and generate reports for management review. They provide insights and recommendations to support strategic decision-making and continuous improvement initiatives within the procurement function.
6. Cross-Functional Collaboration: Procurement Clerks collaborate with various departments within the organization, including finance, operations, and inventory management, to coordinate procurement activities and ensure alignment with overall business objectives. Effective communication and teamwork are essential for optimizing procurement processes and addressing stakeholders’ needs.
7. Technology Utilization: Procurement Clerks often utilize specialized procurement software and tools to streamline processes, automate repetitive tasks, and enhance efficiency. Proficiency in software applications such as Microsoft Office Suite, ERP systems (e.g., Syspro), and communication platforms (e.g., Outlook) is typically required.
8. Problem-Solving and Decision-Making: Procurement Clerks must be adept at identifying problems, resolving issues, and making sound decisions under pressure. They may encounter challenges such as supplier delays, quality issues, or budget constraints, requiring quick thinking and effective problem-solving skills to mitigate risks and ensure continuity of supply.

Procurement Clerks play a vital role in optimizing procurement processes, managing supplier relationships, ensuring compliance, and supporting organizational objectives. Their contributions are instrumental in driving efficiency, reducing costs, and enhancing the overall competitiveness and sustainability of the organization.

Benefits:

• Competitive salary commensurate with experience
• Opportunity for career advancement within a growing company
• Full-time position with benefits package
• Exposure to a diverse range of procurement activities in an import and export business environment
• Training and development opportunities to enhance skills and knowledge in procurement and administrative functions

Eligibility:

Candidates for the Procurement Clerk position must meet the following minimum qualifications and experience:

• Matric certificate
• Related tertiary qualification
• Experience in procurement or administrative role
• Proficiency in Microsoft Office Suite
• Relevant experience advantageous

Requirements:

• Excellent verbal and written communication skills
• Networking and relationship management skills
• Negotiation and research skills
• Positive attitude and professionalism
• Ability to work independently and collaboratively within a team
• Strong organizational skills and ability to multitask
• Capacity to work under pressure and meet deadlines
• Accuracy and efficiency in performing tasks
• Problem-solving abilities and proactive approach to tasks
• Familiarity with Syspro, Outlook, Expedite, and Excel is desirable

Main Duties/Key Results Areas:

• Procuring from different destinations for various markets
• Communicating with various suppliers on a daily basis
• Allocation of orders and coordination/assistance with procurement-related matters
• Cross Trades sales and generating international Purchase Orders
• Liaising with suppliers and assisting various departments with procurement-related tasks
• Updating daily DB report before COB and compiling/sending import statistics/weekly reports when required
• Working with Mail Chimp for posting in-store and forward offers
• Assisting with any reporting required by Managers/Directors
• Performing any duties requested by the Managing Director/Procurement Director/Commercial Director
• Undertaking all other related tasks and duties as required by the Employer from time to time

How to Apply:

Interested candidates are invited to submit their applications, including a CV and cover letter, to Rose Elcock at LinkedIn or through the company website at http://www.hrpulse.chat.

Closing Date:

The deadline for the job application is not available.

Official Contact:

For further inquiries, please contact Rose Elcock at 0027845260067 or visit our website at http://www.hrpulse.chat.