Workforce Staffing: Admin Assistant in Modderfontein

Workforce Staffing – Gauteng

Company Overview: Workforce Staffing – Gauteng is a leading provider of temporary employment services (TES) in the Gauteng region of South Africa. We specialize in delivering innovative, customer-centric solutions for a wide range of industries, with a focus on managing all aspects of the human resources function efficiently and cost-effectively. As a division of The Workforce Group, we are backed by extensive experience and a commitment to excellence in service delivery.

Job Position: Admin Assistant

Location: Modderfontein, Gauteng

Employment Type: Apprenticeship, Full-Time

The role of an Administrative Assistant is crucial in maintaining the smooth operation of businesses across various industries. Administrative assistants play a multifaceted role, providing support to executives, managers, and teams by handling a wide range of administrative tasks. From managing communications to organizing schedules and facilitating operations, administrative assistants are indispensable members of any organization.

Key Responsibilities: Administrative assistants perform a diverse array of tasks, depending on the specific needs of their organization. Some common responsibilities include:

1. Answering Communications: Administrative assistants often serve as the first point of contact for external communications, including phone calls, emails, and inquiries. They may screen and prioritize messages, forwarding important information to the appropriate individuals.
2. Scheduling and Coordination: Administrative assistants are responsible for managing schedules, appointments, and meetings for executives and teams. This includes arranging meetings, booking conference rooms, and coordinating travel arrangements.
3. Document Management: Administrative assistants are tasked with organizing and maintaining documents, files, and records. They may be responsible for data entry, filing, and retrieving documents as needed.
4. Office Management: Administrative assistants oversee the day-to-day operations of the office, ensuring that supplies are stocked, equipment is maintained, and facilities are clean and organized. They may also liaise with vendors and service providers to coordinate repairs and maintenance.
5. Administrative Support: Administrative assistants provide support to various departments within the organization, assisting with tasks such as preparing reports, drafting correspondence, and processing invoices.
6. Event Planning: Administrative assistants may be involved in planning and coordinating events such as conferences, seminars, and company functions. This includes arranging venues, catering, and logistics.

Skills and Qualifications: To excel as an administrative assistant, individuals should possess the following skills and qualifications:

1. Communication Skills: Strong verbal and written communication skills are essential for effectively interacting with colleagues, clients, and stakeholders.
2. Organizational Skills: Administrative assistants must be highly organized and detail-oriented, capable of managing multiple tasks and priorities simultaneously.
3. Time Management: The ability to prioritize tasks and manage time efficiently is critical in meeting deadlines and ensuring the smooth flow of operations.
4. Computer Skills: Proficiency in computer applications such as Microsoft Office (Word, Excel, Outlook) is essential for performing tasks such as word processing, spreadsheet management, and email correspondence.
5. Customer Service: Administrative assistants often interact with clients and visitors, requiring excellent customer service skills and a professional demeanor.
6. Problem-Solving: The capacity to identify issues, propose solutions, and make decisions independently is valuable in addressing challenges that may arise in the course of administrative duties.

Administrative assistants play a vital role in supporting the efficient functioning of organizations by managing administrative tasks, coordinating operations, and facilitating communication. With their diverse skill set and dedication to excellence, administrative assistants contribute to the overall success and productivity of businesses across industries.

Job Description: We are currently seeking a dedicated Admin Assistant to join our team. The successful candidate will be responsible for providing administrative support to various departments within our organization. This role offers an excellent opportunity to gain valuable experience in a dynamic work environment.

Duties & Responsibilities:

• Answering switchboard (when not busy)
• Coordinating collections and deliveries with couriers
• Ordering stationery, water, and other supplies
• Assisting the service department with customer quotations and spares orders
• Making travel arrangements (booking flights, accommodation, and car hire)
• Requesting and following up on order numbers
• Maintaining weekly and/or monthly reports for service and accounts departments (updating Excel spreadsheets)

Benefits:

• Competitive salary
• Opportunity for growth and development
• Comprehensive training provided
• Exposure to various aspects of the business
• Supportive team environment

Eligibility:

• Minimum qualification: Grade 12 or equivalent
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent communication and organizational skills
• Ability to work well under pressure and meet deadlines
• Previous administrative experience will be advantageous

Requirements:

• Updated CV
• Certified copies of qualifications
• Contactable references

How to Apply: To apply for this position, please email your CV and supporting documents to info@workforcestaffing.co.za with the subject line “Admin Assistant Application – [Your Name]”. Alternatively, you can visit our website www.workforcestaffing.co.za and submit your application online.

Closing Date: Please note that the closing date for applications is not available. If you do not receive a response within 14 days, please consider your application as unsuccessful.

Official Contact: Workforce Staffing – Gauteng 11 Wellington Road, Parktown, Johannesburg, 2193

Email: info@workforcestaffing.co.za

Phone: 087 135 8888

Website: www.workforcestaffing.co.za